JOB OPPORTUNITIES AT AUBRY & CO.

Account Coordinator / Assistant Account Executive


The Account Coordinator / Assistant Account Executive is an entry-level position that supports the account team in fulfilling client and agency needs. The ideal candidate is energetic, self-motivated, and detail-oriented. This valued team member will lead on all administrative tasks and assist the principal and leadership team. We encourage creativity, bold ideas, and initiative. The Account Coordinator / Assistant Account Executive position is a level of increasing responsibility and participation on client accounts and agency needs based on performance. 


Basic Qualifications 
 

  • Comfortable working in a fast-paced, demanding and entrepreneurial environment.

  • Desire for client services work on integrated marketing communications planning and execution.

  • Strong interpersonal skills.

  • Passion for learning.

  • Effective time management skills - ability to prioritize a multi-task workload and meet deadlines.

  • Attention to detail.

  • Strong organizational abilities.

  • Experience within entertainment or a marketing agency and HubSpot CRM tool is a plus.

  • Understanding of basic project management processes

  • Excellent written and verbal communication skills.

  • Internship with an advertising or marketing firm or similar function.

  • Proficiency with Microsoft Office and Google Suite

 

Responsibilities 

Client/Account Needs
 

  • Create and maintain project plans and timelines

  • Scheduling internal and team meetings

  • Maintain client database

  • Assist with external outreach and drafting communication tools, internal and external social media campaigns, and more. 

  • Participate in internal account team meetings, kick-off meetings, and agency status meetings.

  • Monitor project progress (including timelines and status) and advise team members of developments

  • Respond to client or agency needs in a timely and efficient manner.

  • Initiate various activities, including schedules/action plans and other work as needed.

  • Review all materials (outputs) before routing externally (clients or final releases) for accuracy and quality according to the direction provided in the Creative Brief and revisions documentation

  • As needed, prepare and document conference reports, internal meeting notes, project documentation, competitive activities, status reports, and other work.

  • Maintain weekly status reports, internal and client-facing

  • Monitor job progress reports ensuring compliance with schedules and estimated hours.

  • Coordinate various project elements; prioritize and manage a high volume of detail work.

  • Participate in brainstorming and account planning sessions.

 
Agency Needs

 

  • Understand and adhere to agency processes and policies.

  • Be a self-starter, take initiative and take ownership of your projects.

  • Assist team with logistics as needed.

  • Participate in ad hoc requests.

  • Demonstrate a team-player attitude by being flexible and responsible.

  • Participate in agency initiatives and social media, as requested

  • Provide clear direction to all teams to effectively manage project outcomes

 
Writing

 

  • Observe, learn and execute internal agency workflow documents.

  • Observe and learn how to execute client-facing documents, including presentations and conference reports.

  • Have experience in editing various types of written materials.

  • Excellent proofreading skills.

 
Research

 

  • Assist with research for new business opportunities and client presentations.

  • Monitor industry and competitive trends.

 
Finance/Billing

 

  • Monitor project budget burn rate and advise team members of variances.

  • Assist with client billing.

  • Weekly reporting: project tracking includes status, hours, burn rate, and timeline against budget

  • Prepare monthly job progress reports for billing.


Education and Experience


Bachelor's degree in business, advertising, marketing, communications, public relations, journalism, or a related field.

  • An internship in an advertising agency, marketing firm, or marketing department is preferable.

  • Technical skills including Word, Excel, PowerPoint, Outlook, Google Suite

 

Compensation and Benefits:
 

An industry-competitive compensation package is offered. 

Reliable candidates seeking an exciting new opportunity are encouraged to apply.

Please email us at kari@aubryandco.com with your current resume, cover letter, and salary requirements. Qualified candidates will be contacted immediately for an interview.

Aubry & CO is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics.